Data Submission

Submitting Data Using eNICQ

The Vermont Oxford Network produces data collection and submission software, eNICQ, which is provided to all member centers as a benefit of membership. Members are encouraged to use eNICQ for electronic data entry and submission as it helps ensure the accurate entry and submission of data to the VON Databases.

eNICQ allows for the collection, error checking, and submission of infant records for both the VLBW and Expanded Databases. Its features include:

  • A patient log, with the ability to sort and filter records
  • An easy-to-use interface for inputting patient data
  • Context-sensitive help, including data-item definitions and ranges embedded within the data entry forms
  • Extensive error checking of data, which provide immediate feedback on data quality and accuracy as data is being entered
  • The ability to import data files, allowing patient data to be extracted from another system and imported for error checking and submission
  • Multi-center support, with the ability to enter and submit data for multiple Vermont Oxford Network centers in the same database

eNICQ is a Windows application that uses the .NET framework and a SQL Server database.

Click here to learn more about eNICQ.

Submitting Electronic Data From Another System

If you do not plan on using eNICQ, it is possible to submit data to Vermont Oxford Network after extracting it from another application. Submissions can be made in a comma separated value (CSV) file or an XML file created by your center’s data collection or EHR software.  Either file format can be uploaded on our website over a secure HTTPS connection.

Resources for Establishing Your Electronic Data Submission Protocol
  • Overview of electronic data submission options:

Overview of data submission options (PDF)

  • Detailed information on specifications for electronic data submission:

Member Instructions for Submitting Electronic Data (EDS Instructions -PDF)

  • Determining eligibility for the Vermont Oxford Network Databases

Manual of Operations, Part 1: Guidelines for Participation, Release 3.1 (PDF)